HR Assistant Review

Adverts
• Preparing adverts and job descriptions, and ensuring these comply with the University’s requirements and employment legislation
• Liaising with recruiting managers in writing adverts and job descriptions
• Sending grading requests
• Managing job vacancies on CORE HR system throughout recruitment to appointment
• Placing adverts and advising on alternative media where appropriate
Pre-Interviews
• Occasionally processing manual applications onto HRIS recruitment system
• Monitoring HR email account
• Answering candidate enquiries
• Arranging and confirming selection panels
• Production and subsequent collation of shortlisting forms
• Arranging interview schedules and contacting candidates
• Requesting references
Interviews
• Managing interview schedules
• Booking rooms / facilities for interviews
• Production and subsequent collation of interview documentation
• Administration of any test requirements
• Sitting on interview panels when required
Appointment
• Preparing offer letters and contracts of employment. Preparing subsequent contract amendment letters
• Completing pre-employment checks for new starters
• Compiling and maintaining personnel files
• Calculating annual leave entitlements and managing staff holiday records via TeamSeer system
• Assisting with the administration of maternity and paternity leave
Payroll
• Assisting with the maintenance of the department’s payroll
• Being a point of contact for payroll queries
• Cross-checking monthly payroll reports against requested changes
• Managing casual payroll for the department and issuing letters of engagement
Work Permits
• Responsible for maintaining work permit records and acting on the information to ensure compliance with the Home Office and University regulations and guidelines
• Reviewing work permit status for current staff, renewing permit applications, applying for new permits
Communication
• A key aspect of the job is the ability to clearly and effectively communicate with all levels of staff within the department, as well as across the University and the general public. This will include providing guidance on Human Resources procedures, as required
• Dealing with sensitive and confidential information in a tactful and thoughtful way, and maintaining professionalism and confidentiality
Additional Duties
• Maintaining records on the Human Resources Database
• Processing applications for university cards
• Maintaining records of visitors to the department
• Producing honorary departmental contracts
• Arranging honorary contracts and Smart Cards with the OUH NHS Trust
• Arranging parking permits for eligible staff
• Arranging bursary/studentship payments
• To be a point of contact for patients and visitors to the department
• Providing Core and Excel based reports for the Head of Administration or Human Resources Manager, as required

The sections within the University were excellent. All individuals working at the training provider were great, but the provider itself had some issues with staffing that made things a little more stressful/confusing, and the timescales and meeting organisation changed at times/was unclear Also, a new version of the qualification had been recently implemented so everyone was getting used to that.

My team and line manager are very supportive, both in offering resources and individual support, and in allowing me the time needed to complete my apprenticeship work. They were excellent about setting aside apprenticeship days and not requesting other things on those days, even when we were more busy than usual.

All individuals were great, but the provider was slow to respond at times because they were understaffed. Instructors did a great job with the time they had, but clearly there was not a huge amount of paid time allocated by the provider for preparation/supporting students outside of class time.

Content, instructors, and on the job training were very helpful, but the method of assessment could be tedious at times, with restrictive word counts and very prescriptive marking schemes. CIPD resources on their website were very interesting and helpful to read through - often learned something new peripherally as I worked through the course work and projects.

Yes

If you can afford to live and commute here, there are a huge number of interesting roles in all kinds of areas. Benefits are excellent, and in terms of career progression, routes to move roles or be seconded within the University are well established and generous. (E.g. priority candidate scheme, maintaining long service leave when moving between most departments.)