Property Administrator Placement 2027

Administration

• Maintain and update databases.
• Process legal documentation.
• Manage the key system for all properties in the assigned portfolio.
• Handle day-to-day emails with tenants and contractors.
• Liaise with utility providers.
• Complete key and utility handovers with tenants when leases expire.
• Provide general administrative support and organise office social events.

Facilities

• Address and resolve tenant issues.
• Brief contractors and service providers.
• Keep tenant contact details up to date.
• Conduct regular property inspections.
• Coordinate and oversee repairs and maintenance.

Procurement

• Support tendering, including documentation and compliance checks.
• Prepare and issue work orders.
• Monitor the progress and quality of ongoing works.
• Liaise with contractors to arrange services and resolve issues.
• Conduct basic negotiations.

Accounting & Legal

• Review and authorise payments.
• Code and log invoices and resolve queries.
• Monitor payment schedules.
• Work with the accounts team on invoicing, rent and arrears.
• Use accounting software.
• Help prepare and manage service charge budgets.
• Assist Property Managers with instructing the legal department on tenant licences.
• Respond to tenants’ lease queries and explain their obligations.

The Timetable

We are looking to have a placement student start on 28th June 2027 to allow for a two-week handover with the current Property Administrator. We welcome applications and CVs immediately, with interviews scheduled to take place at the end of November and early December. Students who we believe will be a good fit for the company will be invited to a second interview, and the decision will be made promptly following these, providing the candidate with sufficient notice and preparation time.

The Term

• The role is a 12-month fixed-term contract, followed by a further two-week handover with the 2028 placement students, and is subject to a satisfactory six-month probationary period.
• Applicants must be returning to university after the placement to complete their final year.
• The role is not suitable for graduates or students seeking a placement of less than 12 months.

How to apply

To apply for this role, please email your CV and cover letter via the apply button.

Please note that applications may close before the deadline depending on the number of candidates, so we urge you to apply early to avoid disappointment.